Privacy Policy for Arctic North

Last updated: 3 October 2026

Arctic North Conference is committed to protecting the privacy of our website visitors, participants, parents and guardians, volunteers, and others who interact with us. This Privacy Policy explains what personal data we may collect, why we process it, how it is used, and what rights you have.

1. Who is responsible for processing your personal data?

The data controller responsible for personal data collected through this website and in connection with Arctic North Conference is:

Sámi Álgoálbmot Risttalaš Guovddáš / Sami Indigenous Christian Center
Organization number: 913 214 064
Deanugeaidnu 3728
9843 Tana
Norway

Email: post@arctic-north.com

Arctic North Conference is owned and operated by Sámi Álgoálbmot Risttalaš Guovddáš / Sami Indigenous Christian Center.

2. What personal data do we collect?

The personal data we collect depends on how you interact with us.

Contact through the website

If you contact us by email, contact form, or other means, we may process information such as:

name
email address
telephone number
the content of your inquiry
other information you choose to provide

Please do not send sensitive personal information through ordinary contact forms or email unless this is necessary and specifically requested.

Registration for the Wilderness Camp

Our website includes a registration form for the Wilderness Camp, which is intended for children and young people between the ages of 8 and 17.

Through this registration form, we collect:

parent/guardian's first name
parent/guardian's last name
parent/guardian's email address
parent/guardian's telephone number
full name of the child or young person attending

The information is used to administer the registration and to contact parents or guardians in connection with the Wilderness Camp. The Wilderness Camp includes activities in nature, canoeing, and overnight stays. The information may therefore also be used for necessary planning, organization, safety, and follow-up related to participation in the camp. We do not collect more personal data than is necessary for these purposes.

3. Personal data concerning children and young people

The Wilderness Camp is intended for children and young people between the ages of 8 and 17. We therefore take particular care when processing personal data relating to minors.

Registration is completed by a parent or legal guardian, and the parent's or guardian's contact details are used as the primary point of contact in connection with participation.

Personal data concerning children and young people is used only for purposes relevant to the organization and implementation of the Wilderness Camp and necessary follow-up.

If additional information is required in connection with the event, this will be handled in a manner that safeguards the child's privacy and in accordance with applicable data protection legislation.

4. What do we use personal data for?

We may use personal data for the following purposes:

processing and administering registrations
contacting parents, guardians, and participants regarding events
providing practical information about Arctic North Conference and the Wilderness Camp
planning and organizing activities and participation
ensuring necessary safety and follow-up during events
responding to questions and inquiries
fulfilling our legal obligations
documenting and administering our activities where necessary

We do not use personal data for purposes other than those relevant to the specific interaction or service, unless we have another lawful basis for doing so.

5. Legal basis for processing

We process personal data on the basis of one or more of the following:

processing is necessary to perform a contract or to take steps at the request of the data subject before entering into a contract
processing is necessary to comply with a legal obligation
processing is necessary for our legitimate interests, provided that these interests are not overridden by the individual's privacy rights
consent, where consent is required

For registration for the Wilderness Camp, processing the personal data of parents/guardians and participants will normally be necessary to administer and carry out participation in the camp.

Where we request consent for a specific purpose, you may withdraw your consent at any time.

6. Sharing of personal data

We do not share personal data with others except where this is necessary to carry out our activities and provide our services.

Personal data may in certain circumstances be processed by service providers who provide services to us, such as:

website providers
form and registration service providers
email service providers
payment or ticketing service providers
other technical service providers necessary for the operation of the website and events

Where external service providers process personal data on our behalf, such processing will be governed by the necessary agreements and carried out in accordance with applicable data protection legislation.

We do not sell personal data to third parties.

7. Website and cookies

The website may use cookies and similar technologies to ensure that the website functions properly, improve the user experience, and, where applicable, analyze how the website is used.

The cookies used may depend on which features and third-party services are active on the website.

Necessary cookies may be used to ensure that the website functions as intended. Other types of cookies, such as analytics or marketing cookies, are used only to the extent permitted under applicable legislation and, where required, with your consent. You can manage or delete cookies through your browser settings.

8. Photographs and video from events

Arctic North Conference may take photographs or record video during conferences, concerts, gatherings, and other events. Photographs and video may be used for documentation and information about Arctic North, including on our digital channels and social media. We take particular care when photographing and publishing images of children and young people. Where a photograph or video clearly identifies an individual, we will assess whether consent or another lawful basis is required before publishing the material.

If you believe that a photograph or video of you or your child has been published in a way you do not wish, please contact us at post@arctic-north.com, and we will consider your request.

9. How long do we retain personal data?

We retain personal data for as long as necessary for the purpose for which it was collected, or for as long as we are legally required to retain it.

Information relating to registration for the Wilderness Camp will normally not be retained longer than necessary to administer and carry out the event and any necessary follow-up.

Certain information may need to be retained for a longer period where this is required by accounting, bookkeeping, or other legal obligations.

When personal data is no longer necessary, it will be deleted or anonymized.

10. Transfers to countries outside the EEA

We aim to use service providers that process personal data within the European Economic Area (EEA).

If personal data is transferred to or processed in a country outside the EEA, this will be done in accordance with the General Data Protection Regulation (GDPR) and based on a valid transfer mechanism, such as the European Commission's Standard Contractual Clauses or another approved mechanism.

11. Your rights

Under applicable data protection legislation, you have several rights concerning your personal data.

Depending on the circumstances, you may have the right to:

receive information about what personal data we process about you
access your personal data
have inaccurate or incomplete information corrected
request deletion of your personal data where the conditions for deletion are met
request restriction of processing
object to certain types of processing
receive personal data that you have provided to us in a structured, commonly used, and machine-readable format, where the conditions for data portability are met
withdraw your consent where processing is based on consent

These rights are not absolute, and there may be circumstances where we have the right or obligation to retain certain information.

12. How to exercise your rights

If you wish to exercise your rights, or if you have questions about how we process personal data, you can contact us:

Sámi Álgoálbmot Risttalaš Guovddáš / Sami Indigenous Christian Center
Email: post@arctic-north.com
Address: Deanugeaidnu 3728, 9843 Tana, Norway

We will respond to your request as soon as possible and normally within one month, in accordance with the GDPR.

13. Right to lodge a complaint

If you believe that our processing of personal data does not comply with applicable data protection legislation, you have the right to lodge a complaint with the Norwegian Data Protection Authority (Datatilsynet).

Information about how to lodge a complaint is available on the Datatilsynet website.

14. Security

We take appropriate measures to protect personal data against unauthorized access, alteration, loss, or other unlawful processing. Access to personal data is limited to individuals who have a legitimate need to access the information.

No method of transmitting or storing data can be guaranteed to be completely secure. However, we take appropriate technical and organizational measures to protect personal data.

15. Changes to this Privacy Policy

We may update this Privacy Policy when our website, services, or applicable data protection legislation changes.

The most recent version will always be available on www.arctic-north.com.